Food and Services Events

Policies and Procedures

Catering, Concessions, Food Trucks, Potlucks and Self-Catering on the UC Davis Campus

Catering

Catering is defined as food and/or beverage service provided at a function by a commercial operation. At catered functions, food and/or beverages are provided by the host at no cost or for a registration fee. No money, token or ticket is exchanged between a participant and the caterer.

On the UC Davis campus, catering limited to those caterers/providers who have been vetted through the UC Davis Approved Caterer process. Caterers interested in being added to the list must follow the requirements listed under Becoming an Approved Vendor. The updated list of approved caterers can be found at the Caterer's section of this site.

Concessions

Concessions is defined as the sale of food and/or beverages at a function where said products are sold directly to the guests by a commercial provider.

On the UC Davis campus, UC Davis Dining Services has the first right of refusal for ALL concessions. Please direct your request for concessions to events@ucdavis.edu. Requests will be reviewed by Conference and Event Services and routed to UC Davis Dining for final approval. You will be notified if they are unable to fulfil your request or if you will need to contact a provider from the registered caterer list for the service.

Food Trucks

A food truck is a vehicle equipped to prepare, cook and serve food for the purposes of catering or concessions (see definitions above).

On the UC Davis campus, food truck operators must apply individually to be on the Approved Caterer list (each truck must apply individually) and must be inspected through UC Davis EH&S and Fire Prevention Services for approval. In addition to the requirements for caterers, they must also provide a copy of their approved county permit for the truck and pass the UC Davis fire suppression inspection. Food trucks are noted with a truck icon on the registered caterer list found at here.

For Catering or Concessions

  • If used for catering,
  • If used for concessions, planners must do the following:
    • Submit request in writing to events@ucdavis.edu
    • UC Davis Dining Services first right of refusal for all concessions on the UC Davis campus
    • If UC Davis Dining Services says they will provide the service, then planner must use the food trucks contracted through them.
    • If UC Davis Dining Services says they will not provide the service, then

Potlucks

A potluck is defined as an event to which participants bring food to be shared with other participants. On the UC Davis campus, these types of events are limited as follows:

  • Attendance Restrictions
    • Events with an attendance of 75 and under for Registered Student Organizations.
    • Restricted to the stated capacities for the approved indoor locations listed below with the appropriate signage (see below).
    • Potlucks in outdoor locations must not be accessible to the public and the appropriate signage posted (see below).
  • Food may not be sold to the public or given away free to the public.
  • In the following locations:
    • Putah Creek Lodge
    • Memorial Union
    • Departmentally controlled space
    • Outdoor Event Spaces (ex. Quad)
  • A large sign (easily visible) must be posted in the area where the potluck is taking place indicating that it is a “Closed Event” or “Private Event” and not open to the public.
  • Providers must refer to the Food Safety Course which can be found at http://lms.ucdavis.edu (course titled "Food Safety Online Training")

Self- Catered Events

A self-catered event is defined as food and/or beverage prepared or provided directly by the host. On the UC Davis campus, these types of events are limited as follows:

  • Attendance Restrictions
    • Events with an attendance of 75 and under for Registered Student Organizations.
    • Restricted to the stated capacities for the approved indoor locations listed below with the appropriate signage (see below).
    • Potlucks in outdoor locations must not be accessible to the public and the appropriate signage posted (see below).
  • Food may not be sold to the public or given away free to the public.
  • In the following locations:
    • Putah Creek Lodge
    • Memorial Union
    • Departmentally controlled space
    • Outdoor Event Spaces (ex. Quad)
  • A large sign (easily visible) must be posted in the area where the potluck is taking place indicating that it is a “Closed Event” or “Private Event” and not open to the public.
  • Providers must refer to the Food Safety Course which can be found at http://lms.ucdavis.edu (course titled "Food Safety Online Training")

UC Davis Approved Caterers

*Only currently registered caterers may cater events on campus and must be registered when your event occurs.

The registration period is July 1 to June 30 of each year.

  • Please confirm your caterer is registered prior to signing contracts.
  • Check this site frequently as the paperwork for caterers (ex. insurance, food handler certificates, etc.) may expire anytime within the registration period. As such, caterers may drop from the list within the registration period without notice.

While all care has been taken in compiling this website of approved caterers to UC Davis, Conference and Event Services (CES) provides the information simply as a general guide only. Independent advice should be sought for each particular situation.

NOTES

  • The inclusion of a caterer on this list does not imply any endorsement or recommendation by CES, nor does CES guarantee the services or food provided.
  • All links to external sites are provided as a convenience only and are not under the control of CES. CES accepts no responsibility for the content of these external sites.
  • Listings noted with food truck have an approved food truck that can be used for the purposes of catering.
  • Listings noted with marini glass are licensed to serve alcohol at events.
  • Listings noted with cash register are licensed to sell alcohol at events.
View a list of Caterers

Becoming an Approved Caterer

The Catering Policy on the UCD campus has been revised. You are permitted to use an approved registered caterer on campus except at the Silo Union, Gunrock Pub, and the Med Sci (Scrubs) Cafe. UC Davis Dining Services is the exclusive caterer of these facilities.

UC Davis Dining Services is the campus caterer. To arrange catering service or a consultation, please call (530) 752-2997, or fax (530) 752-4755.

Approved Off-Campus Registered Caterers

See a list of current approved registered caterers who are eligible to provide service in the approved facilities in accordance with regulations for Off-Campus Caterers.

Please note that this list of approved registered caterers indicates those businesses that have met the minimum requirements to cater on campus. This does not suggest endorsement or recommendation by the Conference and Event Services office and/or the University of California, Davis.

Benefits

As an Approved Registered Caterer at UC Davis, you will be eligible for a number of promotional events and opportunities that introduce your business to the University community.

Event Planners Exchange Caterer and Vendor Showcase

In November of each year, we organize a Vendor and Caterer Showcase where several hundred University event planners are invited to taste food samples provided free of charge by approved caterers. This is an excellent opportunity to meet the campus community and promote the quality of your catering services.

Event Planners Exchange Certificate Series

We provide information about your organization at event planning training classes throughout the year. In addition, since all events on campus route through our office for facility reservations, we are in a good position to promote your services on a daily basis.

Event Planners Exchange Lunch and Learn

This is an opportunity for you to host a sales meeting with a group of qualified planners on the campus at no cost for the space used. You simply provide lunch and we do the rest.

Online and Print Promotional Opportunities (Sample Listings)

Finally, we list your company information and website address on our Conference and Event Services website, which serves as the campus resource for UC Davis Approved Registered Caterers. For a modest fee, you may also choose to upgrade your listing with a logo, etc. The available options are:

  • Basic Registration ($500) - Basic listing on the CES Approved Registered Caterer List (includes basic contact information provided on the application).
  • Featured Bundle ($800) - Includes priority placement and logo in addition to basic contact information.
  • Premium Bundle ($1000) - Includes priority placement, logo, short description and up to 5 images in addition to basic contact information.

To Become an Approved Caterer

Please follow these instructions here: http://ces-apps.ucdavis.edu/forms/caterers/

* All caterers must be able to provide zero waste services.

Questions

 If you have questions or would like to use a caterer not listed below, please contact the Conference and Event Services Office at ues@ucdavis.edu