Facility Information
Cancellation Information
Please refer to the tables below for cancellation policies from each facility. Please note a reservation fee per facility per day is non-refundable.
- Cancellations must be sent via the online Reservation Change Request Form. There may be additional fees for coordination of services that you requested through your coordinator. Please contact your coordinator for those fees.
- A $32 reservation fee will be charged to the agency account provided at the time the reservation is created instead of charging the fee after the event occurs.
Alumni & Visitor's Center
Room | 90 days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Alpha Gamma Rho Room | $0 | 25% of estimated charges | 50% of estimated charges | 100% of estimated charges |
West Conference Room Allewelt Conf. Room |
$0 | 25% of estimated charges | 50% of estimated charges | 100% of estimated charges |
Founders Board Room | $0 | 25% of estimated charges | 50% of estimated charges | 100% of estimated charges |
Lobby or Patio | $0 | 25% of estimated charges | 50% of estimated charges | 100% of estimated charges |
Lobby and Patio | $0 | 25% of estimated charges | 50% of estimated charges | 100% of estimated charges |
Entire Facility | $0 | 25% of estimated charges | 50% of estimated charges | 100% of estimated charges |
Memorial & Silo Unions
Room | 90 days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Garrison De Carli Smith Fielder |
$0 | $0 | 50% of estimated charges | 100% of estimated charges |
UC Davis Conference Center
Room | 90 days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Full Ballroom A, B & C | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
Divided Ballroms A&B or B&C | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
Divided Ballrooms A or B or C | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
Meeting Rooms | $0 | $0 | 50% of estimated charges | 100% of estimated charges |
Putah Creek
Room | 90 days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Entire Facility | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
ARC/Pavilion
Room | 90 days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Ballroom(s) | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
ARC Meeting Rooms | $0 | $0 | 50% of estimated charges | 100% of estimated charges |
Pavilion | 25% estimated charges | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
Student Community Center (SCC)
Room | 90 days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Multi Purpose Room | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
Meeting Rooms | $0 | $0 | 50% of estimated charges | 100% of estimated charges |
Recreation Fields
Room | 90 days | 60 days | 30 days | 24 hours |
---|---|---|---|---|
A St. Dairy Howard Hutchinson Russell |
$0 | $0 | 50% of estimated charges | 100% of estimated charges |
Welcome Center
Room | 90 Days | 60 days | 30 days | 48 hours |
---|---|---|---|---|
Full Facility/Presentation Room | $0 | 50% of estimated charges | 75% of estimated charges | 100% of estimated charges |
Digital Lounge/Meeting Rooms | $0 | $0 | 50% of estimated charges | 100% of estimated charges |
Sutter Square Galleria
Cancellation Policy: 72 hours advance notice or full rental fee will be charged (100% of estimated charges).
Classroom Lookup
This form is available on the Office of the University Registrar website. Room Detail
Facility Capacity Information
Refer to the tables below for the max capacity of each reservable facility. This number varies based on the setup chosen.
Alumni & Visitor's Center
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception | |
---|---|---|---|---|---|---|---|
AGR Hall | Multi Use | 200 | 60 | 152 | 80 | 260 | |
West, Block CA Conference Rooms | Meeting Room | n/a | 14 | n/a | n/a | n/a | |
Allewelt | Meeting Room | 32 | 14 | 32 | 21 | 25 | |
Founders Board Room | Meeting Room | n/a | 28 | n/a | n/a | n/a |
Activities and Recreation Center (ARC)
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Ballroom (A&B) | Multi Use | 390 | n/a | 240 | 160 | TBD |
Ballroom (A) | Multi Use | 264 | n/a | 152 | 96 | TBD |
Ballroom (B) | Multi Use | 156 | n/a | 72 | 56 | TBD |
Meeting Room 1 | Meeting Room | 45 | 34 | n/a | 25 | n/a |
Meeting Room 2 | Meeting Room | 25 | 20 | n/a | 16 | n/a |
Meeting Room 3 | Meeting Room | 25 | 20 | n/a | 15 | n/a |
Pavilion | Multi Use | CONCERT 3000-8000 |
Coffee House
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
SW Corner | Multi Use | 136 | 112 | CONCERT 50-165 |
Manetti Shrem Museum
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Events Plaza (includes lobby) | Multi-Use | n/a | n/a | 150 | n/a | 200 |
Lobby | Reception | n/a | n/a | n/a | n/a | 50 |
Community Education Room | Multi-Use | 125 | n/a | 100 | n/a | 125 |
Courtyard | Multi-Use | n/a | n/a | 24 | n/a | 50 |
Art Garden | Reception | n/a | n/a | n/a | n/a | 50 |
Museum All Spaces | Multi-Use | n/a | n/a | n/a | n/a | n/a |
Mondavi Center
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Jackson Hall | Theater | 1801 fixed seating | 1801 | n/a | n/a | |
Vanderhoef Studio Theater | Multi Use | 240 | TBD | 200 | 100 | 300 |
Yocha Dehe Grand Lobby | Reception | TBD | TBD | 200 | n/a | 800 |
Margaret Deterding Grand Tier Lobby | Reception/ Multi Use |
60 | TBD | 40 | TBD | 100 |
Bartholomew Room Meeting | Meeting Room (as is)* | TBD | 12 | n/a | n/a | n/a |
*Bartholomew Room is a space only rental it is "as is" space, with no technical or admin support available. Room includes table set up for seating 12, conference phone, 6' counter space.
Memorial Union (MU)
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom |
---|---|---|---|---|---|
DeCarli | Meeting Room | 42 | 20 | 32 | 24 |
Fielder | Meeting Room | 40 | 14 | 24 | 24 |
Garrison | Meeting Room | 64 | 20 | 36 | 42 |
Smith | Meeting Room | 15 | 10 | N/A | N/A |
Quad
Building/Room | Facility Type | |||||
---|---|---|---|---|---|---|
Quad | Multi Use |
Lodges
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom |
---|---|---|---|---|---|
Putah Creek Lodge | Multi Use | 130 | 40 | 96 | 84 |
Student Community Center (SCC)
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Multi-Purpose Room | Multi Use | 160 | N/A | 96 | 72/84 | 200 |
Meeting Room A | Meeting Room | 19 | 14 | N/A | 15 | N/A |
Meeting Room B | Meeting Room | 19 | 14 | N/A | 15 | N/A |
Meeting Room C | Meeting Room | 19 | 14 | N/A | 15 | N/A |
Meeting Room D | Meeting Room | *90 | 38 | N/A | 48 | N/A |
Meeting Room E | Meeting Room | *30 | 18 | N/A | 20 | N/A |
Sutter Square Galleria
Building/Room | Classroom | Pods | Dining | Conference | Lecture | U-Shape |
---|---|---|---|---|---|---|
200A | 72 | 48 | 38 | 100 | 34 | |
201 | 36 | 30 | 24 | 49 | 20 | |
202 | 36 | 30 | 24 | 49 | 20 | |
203 | 36 | 30 | 24 | 49 | 20 | |
205 | 30 | 32 | ||||
206 | 36 | 30 | 24 | 49 | 20 | |
300 | 28 | 24 | 16 | 40 | 12 | |
301 | 24 | 24 | 16 | 40 | 16 | |
303 | 50 | 36 | 36 | 55 | 30 | |
305 | 56 | 36 | 36 | 55 | 30 | |
306 | 24 | 18 | 28 | 16 | 40 | 16 |
UC Davis Conference Center
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Ballroom A,B&C | Multi Use | 420 | n/a | 256 | * 198 | 533 |
Ballroom A | Multi use | 100 | n/a | 80 | * 61 | 155 |
Ballroom B | Multi Use | 144 | n/a | 96 | * 76 | 202 |
Ballroom C | Multi Use | 100 | n/a | 80 | * 61 | 155 |
Ballroom A & B | Multi Use | 240 | n/a | 184 | * 138 | 354 |
Ballroom B & C | Multi Use | 240 | n/a | 184 | * 138 | 354 |
Conf. Room A | Meeting Room | 49 | 20 | 40 | 32 | 49 |
Conf. Room B | Meeting Room | 49 | 20 | 48 | 32 | 49 |
* Maximum capacities shown - additional equipment may need to be rented. Capacities subject to change without notice. Check scheduling guidelines here for scheduling priorities. |
Welcome Center
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Presentation Room | Meeting Room | 126 | 28 | 64 | 48 | 130 |
Digital Lounge | Meeting Room | 32 | n/a | 40 | n/a | TBA |
Meeting Room 1 | Meeting Room | 20 | 12 | n/a | 9 | n/a |
Meeting Room 2 | Meeting Room | 24 | 12 | n/a | 12 | n/a |
Meeting Rooms 1 & 2 | Meeting Room | 44 | 24 | n/a | 24 | n/a |
Theaters
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
Wyatt Pavillion | Theater | 206 | n/a | n/a | 221 | n/a |
Wright Hall | Theater | 467 | n/a | n/a | 512 | n/a |
Lecture Halls
Building/Room | Facility Type | Lecture/Movable | Conf | Banquet | Classroom | Reception |
---|---|---|---|---|---|---|
179 Chemistry | Lecture Hall | 145 | n/a | n/a | 145 | n/a |
Rock Hall (194 Chemistry) | Lecture Hall | 415 | n/a | n/a | 415 | n/a |
176 Everson | Lecture Hall | 198 | n/a | n/a | 198 | n/a |
1001 Geidt | Lecture Hall | 278 | n/a | n/a | 278 | n/a |
1002 Geidt | Lecture Hall | 185 | n/a | n/a | 185 | n/a |
1003 Geidt | Lecture Hall | 173 | n/a | n/a | 173 | n/a |
2205 Haring | Lecture Hall | 291 | n/a | n/a | 291 | n/a |
100 Hunt | Lecture Hall | 202 | n/a | n/a | 202 | n/a |
3 Kleiber | Lecture Hall | 242 | n/a | n/a | 242 | n/a |
180 Med Sci | Lecture Hall | 200 | n/a | n/a | 200 | n/a |
6 Olson | Lecture Hall | 124 | n/a | n/a | 124 | n/a |
206 Olson | Lecture Hall | 124 | n/a | n/a | 124 | n/a |
66 Roessler | Lecture Hall | 186 | n/a | n/a | 186 | n/a |
123 Science Lecture Hall | Lecture Hall | 511 | n/a | n/a | 511 | n/a |
1100 Social Science | Lecture Hall | 369 | n/a | n/a | 369 | n/a |
2 Wellman | Lecture Hall | 204 | n/a | n/a | 204 | n/a |
6 & 26 Wellman | Lecture Hall | 121 | n/a | n/a | 121 | n/a |
106 & 126 Wellman | Lecture Hall | 132 | n/a | n/a | 132 | n/a |
234 Wellman | Lecture Hall | 105 | n/a | n/a | 105 | n/a |
194 Young | Lecture Hall | 109 | n/a | n/a | 109 | n/a |
198 Young | Lecture Hall | 296 | n/a | n/a | 296 | n/a |
**Posted room capacities are set by the Fire Marshall and do not necessarily reflect the actual number of seats in rooms. Conference and Event Services is not responsible for nor can guarantee the actual number of seats available in rooms for scheduled events. Rooms are AS IS.
Links to Facilities
A list of contact information for campus facilities and their respective managers.
This information applies to campus affiliates only: Registered Student Organizations, Campus Departments, and other Registered Organizations such as Campus Interest Groups, Alumni Associations, and Constituent Groups.
- Make sure to look up the availability of each facility using Space Availability before requesting campus space.
- There are rental fees associated with all campus space. Additional fees may be attached if you are fundraising or charging your guests to attend, or if you are in a facility outside of their normal business hours.
Alumni Center
AGR Room, Founders Board Room, West Conference Room, Allewelt Room, Block CA Conference Room, Moss Patio, Tower Lobby
Alan Alvarez
- almalvarez@ucdavis.edu
- 752-6733
- https://www.alumni.ucdavis.edu/about-us/alumni-center/
- alumnicentersfm@ucdavis.edu
ARC
ARC Ballrooms A&B, ARC Meeting Rooms 1,2 & 3
Elizabeth Paul
Mitchell Salvador
Rebecca Miller
ARC Pavilion
Rebecca Miller
Cecilia Villalobos
Memorial Union
DeCarli, Smith, Fielder, Garrison, MU Patio
Kerry Raffetto
Rebecca Miller
Mondavi Center
Jackson Hall, Studio Theater, Bartholomew Room, Grand Lobby
Herb Garman
Putah Creek Lodge
Kerry Raffetto
Rebecca Miller
Quad
Please contact Conference and Event Services at ues@ucdavis.edu for information.
Recreation Fields
A Street, Dairy Field, Howard Field, Hutchinson Field, Russell Field
Rebecca Miller
Student Community Center
Meeting Room A, B, C, D, and E, Multipurpose Room
Rebecca Miller
Sutter Square Galleria
Ton Phan
- UC Davis Extension - Sacramento
- Sutter Square Galleria
- tonphan@ucdavis.edu
- (916) 327-7075
- https://extension.ucdavis.edu/student-services/sutter-square-galleria
Theater & Dance
Wright Hall Main Theater, Wyatt Pavilion
Megan Kimura
Susie Owens
UC Davis Conference Center
Ballrooms A, B, and C, Conference Room A, Conference Room B
Katelyn Buccinio
Edgar Trujillo
Classroom Space
You can be bumped at any time by the Registrar's Office and there are limitations on dates, times, and number of hours in classrooms.
Rental Rates for Facilities
Rental rate information for campus groups.
The rental rates listed are for the campus community only for official university business and do not apply to non-university sponsored events. Also, the rates listed reflect facility rental only. Additional charges may apply for staffing, audio visual, facility attendants, reservations outside building hours, etc. Rates listed are subject to change at any time without notice.
Facility Rental Rates
Rates for on-campus groups can be found here:
Download PDF
Conference and Event Services Rates
Charge | Rate |
---|---|
Event Advising and Coordination (campus client) | $105.00/hour |
CES Reservation Fee | $32.00/room/day |
Annual Event Priority Access | $210.00 flat fee |
Registered Caterer Fee | $500.00 |
Directional Sign Coordination Fee** | $105.00/order |
- * For all events where money is collected or fees are charged (e.g. Ticket sales, registration fees, fundraising), the $32.00/room/day reservation fee applies.
- **Does not include Sign Shop Fees which will be billed separately and can range from $175-$225/sign order.
- ***For all events where money is collected or fees are charged (e.g. Ticket sales, registration fees, fundraising), the $20.00/room/day cancellation fee applies.
If you have any questions, please contact our office at ues@ucdavis.edu.
Reserving Set Up/Take Down Time
Use these tables to find the mandatory Facility Manager Time for each campus facility.
When viewing Space Availability use this matrix to help you find a facility that will work for your event.
- Facility Manager Time: The time needed by the manager for setup and cleanup between reservations.
- Client Access Time: The time the client is allowed in the facility for their own setup (including catering) and cleanup.
- Event Time: The actual time of the event when guests are expected to be in the facility.
Alumni Center
Building/Room | Number of hours before and after Client Access Time |
---|---|
AGR Room | 1 hour before & 1 hour after |
Allewelt, West, Block CA | 30 minutes before and 30 minutes after |
Founders Board Room | 30 minutes before and 30 minutes after |
Kitchen | 30 minutes before and 30 minutes after |
Patio | If there is a setup: 1 hour before & 1 hour after |
Lobby | If there is a setup: 1 hour before & 1 hour after |
Activities and Recreation Center (ARC)
Building/Room | Number of hours before and after Client Access Time |
---|---|
Ballroom (A&B) | 2 hours before & 2 hours after |
Ballroom (A) | 2 hours before & 2 hours after |
Ballroom (B) | 2 hours before & 2 hours after |
Meeting Room 1 | If a custom/special setup is requested: 1 hour before & 1 hour after |
Meeting Room 2 | If a custom/special setup is requested: 1 hour before & 1 hour after |
Meeting Room 3 | f a custom/special setup is requested: 1 hour before & 1 hour after |
Pavilion | Determined by Type of Event |
Mondavi Center
Building/Room | Number of hours before and after Client Access Time |
---|---|
Bartholomew Room | 1 hour before & 1 hour after |
Jackson Hall | (ask if there will be rehearsal time) |
Studio Theater | 1 hour before & 1 hour after |
Memorial Union & Silo
Building/Room | Number of hours before and after Client Access Time |
---|---|
DeCarli | 30 minutes before and 30 minutes after |
Fielder | 30 minutes before and 30 minutes after |
Garrison | 30 minutes before and 30 minutes after |
Smith | 30 minutes before and 30 minutes after |
Putah Creek Lodge
Building/Room | Number of hours before and after Client Access Time |
---|---|
Putah Creek Lodge | 2 hours before |
Student Community Center (SCC)
Building/Room | Number of hours before and after Client Access Time |
---|---|
Multi-Purpose Room | 2 hours before |
Meeting Room D | 1 hour before & 1 hour after (with set up only) |
Meeting Room E | 30 minutes before and 30 minutes after (with set up only) |
Meeting Room A | 30 minutes before and 30 minutes after (with set up only) |
Meeting Room B | 30 minutes before and 30 minutes after (with set up only) |
Meeting Room C | 30 minutes before and 30 minutes after (with set up only) |
Sutter Square Galleria
Building/Room | Number of hours before and after Client Access Time |
---|---|
All rooms | 1 hour before and 1 hour after |
UC Davis Conference Center
Building/Room | Number of hours before and after Client Access Time |
---|---|
Full Ballroom | 2 hours before & 1 hour after |
Partial Ballroom | 2 hours before |
Meeting Rooms | 1 hour before & 1 hour after |
Welcome Center
Building/Room | Number of hours before and after Client Access Time |
---|---|
Full Facility | 1 hour before |
Presentation Room | 30 minutes before and 30 minutes after |
Digital Lounge | 30 minutes before and 30 minutes after |
Meeting Rooms 1 & 2 | 30 minutes before and 30 minutes after (with set-up only) |
Scheduling Policies, Priorities and Parameters
Details on when space can be reserved on campus. Please note that ANY reservation request outside these priorities/parameters will require you to submit your reservation via fax or email and will incur a coordination fee for processing if approved by the facility manager.
Departments and other Registered Campus Organizations
Departments & Registered Campus Organizations conducting official university business are allowed to reserve up to:
24 months prior to the date of the event, in the following facilities:
- UC Davis Conference Center (Full Facility only)
- Note: cancellation of portions of this reservation will result in cancellation fees for all portions cancelled.
- Alumni Center (Full Facility only)
- Note: cancellation of portions of this reservation will result in cancellation fees for all portions cancelled.
13 months prior to the date of the event, in the following facilities:
- Alumni Center
- ARC Ballroom and Meeting Rooms
- ARC Pavilion
- Memorial Union
- Outdoor Space/Fields
- Putah Creek Lodge
- Student Community Center - Multi-Purpose Room and Meeting Rooms
- UC Davis Conference Center - Full Ballroom
- Welcome Center - Full Facility and Presentation Room
6 months prior to the date of the event, in the following facilities:
- • UC Davis Conference Center - Partial Ballroom and Conference Rooms
3 months prior to the date of the event, in the following facilities:
- Welcome Center - meeting rooms and Digital Lounge.
Manetti Shrem Museum
- Reservations may be made for the current fiscal year.
- For reservations beyond the current fiscal year, please first inquire with the museum’s Events Manager: mjkoch@ucdavis.edu
Operations & Events Management Reservation Policies
Reservations must be submitted a minimum of 14 business days prior to event in the following event facilities:
- Putah Creek Lodge
- Welcome Center full facility
- Presentation Room
General Assignment Classroom Space Reservation Policies
Reservations that take place during the academic year:
- 12 months in advance if the reservation is on the weekend between 7am – 10pm.
- 6 months in advance if the reservation is during the work week 6pm – 10pm.
Reservations that take place during the summer can be reserved on or after April 1 of that year:
- Rooms released for summer events (these will be posted as “news” on our website).
- Reservations can be made in these spaces between 7am – 10pm.
- Rooms that are used for summer school
- Reservations can be made in these spaces between 6pm – 10pm.
Bumped Reservations:
- Clients will not be charged for classroom reservations that are bumped for academic use. Clients will be notified if their reservation has been bumped/cancelled and will need to search for alternate space.
Registered Student Organizations
- Organizations that re-register during spring quarter may reserve space for 3 non-recurring events through fall quarter .
- Beginning fall quarter, registered groups may reserve space for 3 non-recurring events per quarter through spring quarter. Events scheduled for the summer may not be scheduled until the group re-registers for the next academic year.)
- Weekly meetings (maximum of 4 hours per week) for the following quarter may be reserved the last day of classes of the current quarter. Fall quarter reservations are accepted the first day of fall quarter.
Sutter Square Galleria
Catalog deadline each quarter, otherwise, first come first serve.