Facility Information

Cancellation Information

Please refer to the tables below for cancellation policies from each facility. Please note a reservation fee per facility per day is non-refundable.

NOTES
  •  Cancellations must be sent via the online Reservation Change Request Form. There may be additional fees for coordination of services that you requested through your coordinator. Please contact your coordinator for those fees.
  • A $32 reservation fee will be charged to the agency account provided at the time the reservation is created instead of charging the fee after the event occurs. 

Alumni & Visitor's Center

Room 90 days 60 days 30 days 48 hours
Alpha Gamma Rho Room $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
West Conference Room
Allewelt Conf. Room		 $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Founders Board Room $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Lobby or Patio $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Lobby and Patio $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Entire Facility $0 25% of estimated charges 50% of estimated charges 100% of estimated charges

Memorial & Silo Unions

Room 90 days 60 days 30 days 48 hours
Garrison
De Carli
Smith
Fielder		 $0 $0 50% of estimated charges 100% of estimated charges

UC Davis Conference Center

Room 90 days 60 days 30 days 48 hours
Full Ballroom A, B & C $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Divided Ballroms A&B or B&C $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Divided Ballrooms A or B or C $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Meeting Rooms $0 $0 50% of estimated charges 100% of estimated charges

Putah Creek

Room 90 days 60 days 30 days 48 hours
Entire Facility $0 50% of estimated charges 75% of estimated charges 100% of estimated charges

ARC/Pavilion

Room 90 days 60 days 30 days 48 hours
Ballroom(s) $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
ARC Meeting Rooms $0 $0 50% of estimated charges 100% of estimated charges
Pavilion 25% estimated charges 50% of estimated charges 75% of estimated charges 100% of estimated charges

Student Community Center (SCC)

Room 90 days 60 days 30 days 48 hours
Multi Purpose Room $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Meeting  Rooms $0 $0 50% of estimated charges 100% of estimated charges

Recreation Fields

Room 90 days 60 days 30 days 24 hours
A St.
Dairy
Howard
Hutchinson
Russell		 $0 $0 50% of estimated charges 100% of estimated charges

Welcome Center

Room 90 Days 60 days 30 days 48 hours
Full Facility/Presentation Room $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Digital Lounge/Meeting Rooms $0 $0 50% of estimated charges 100% of estimated charges

Sutter Square Galleria

Cancellation Policy: 72 hours advance notice or full rental fee will be charged (100% of estimated charges).

Classroom Lookup

This form is available on the Office of the University Registrar website. Room Detail

Facility Capacity Information

Refer to the tables below for the max capacity of each reservable facility. This number varies based on the setup chosen.

 

Alumni & Visitor's Center

Building/Room   Facility Type Lecture/Movable Conf Banquet Classroom Reception
AGR Hall   Multi Use 200 60 152 80 260
 West, Block CA Conference Rooms   Meeting Room n/a 14 n/a n/a n/a
Allewelt   Meeting Room 32 14 32 21 25
Founders Board Room   Meeting Room n/a 28 n/a n/a n/a

Activities and Recreation Center (ARC) 

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Ballroom (A&B) Multi Use 390 n/a 240 160 TBD
Ballroom (A) Multi Use 264 n/a 152 96 TBD
Ballroom (B) Multi Use 156 n/a 72 56 TBD
Meeting Room 1 Meeting Room 45 34 n/a 25 n/a
Meeting Room 2 Meeting Room 25 20 n/a 16 n/a
Meeting Room 3 Meeting Room 25 20 n/a 15 n/a
Pavilion Multi Use CONCERT 3000-8000        

Coffee House 

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
SW Corner Multi Use 136   112   CONCERT 50-165

Manetti Shrem Museum

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Events Plaza (includes lobby) Multi-Use n/a n/a 150 n/a 200
Lobby Reception n/a n/a n/a n/a 50
Community Education Room Multi-Use 125 n/a 100 n/a 125
Courtyard Multi-Use n/a n/a 24 n/a 50
Art Garden Reception n/a n/a n/a n/a 50
Museum All Spaces Multi-Use n/a n/a n/a n/a n/a

Mondavi Center

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Jackson Hall Theater 1801 fixed seating 1801 n/a n/a  
Vanderhoef Studio Theater Multi Use 240 TBD 200 100 300
Yocha Dehe Grand Lobby Reception TBD TBD 200 n/a 800
Margaret Deterding Grand Tier Lobby Reception/
Multi Use		 60 TBD 40 TBD 100
Bartholomew Room Meeting Meeting Room (as is)* TBD 12 n/a n/a n/a

*Bartholomew Room is a space only rental it is "as is" space, with no technical or admin support available. Room includes table set up for seating 12, conference phone, 6' counter space.

Memorial Union (MU)

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom
DeCarli Meeting Room 42 20 32 24
Fielder Meeting Room 40 14 24 24
Garrison Meeting Room 64 20 36 42
Smith Meeting Room 15 10 N/A N/A

Quad 

Building/Room Facility Type  
Quad Multi Use          

Lodges 

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom
Putah Creek Lodge Multi Use 130 40 96 84

Student Community Center (SCC) 

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Multi-Purpose Room Multi Use 160 N/A 96 72/84 200
Meeting Room A Meeting Room 19 14 N/A 15 N/A
Meeting Room B Meeting Room 19 14 N/A 15 N/A
Meeting Room C Meeting Room 19 14 N/A 15 N/A
Meeting Room D Meeting Room *90 38 N/A 48 N/A
Meeting Room E Meeting Room *30 18 N/A 20 N/A

Sutter Square Galleria

Building/Room Classroom Pods Dining Conference Lecture U-Shape
200A 72 48   38 100 34
201 36 30   24 49 20
202 36 30   24 49 20
203 36 30   24 49 20
205 30   32      
206 36 30   24 49 20
300 28 24   16 40 12
301 24 24   16 40 16
303 50 36   36 55 30
305 56 36   36 55 30
306 24 18 28 16 40 16

UC Davis Conference Center

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Ballroom A,B&C Multi Use 420 n/a 256 * 198 533
Ballroom A Multi use 100 n/a 80 * 61 155
Ballroom B Multi Use 144 n/a 96 * 76 202
Ballroom C Multi Use 100 n/a 80 * 61 155
Ballroom A & B Multi Use 240 n/a 184 * 138 354
Ballroom B & C Multi Use 240 n/a 184 * 138 354
Conf. Room A Meeting Room 49  20  40 32 49
Conf. Room B Meeting Room 49  20  48 32 49
     * Maximum capacities shown - additional equipment may need to be rented.  Capacities subject to change without notice.  Check scheduling guidelines here for scheduling priorities.
 

Welcome Center 

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Presentation Room Meeting Room 126 28 64 48 130
Digital Lounge Meeting Room 32 n/a 40 n/a TBA
Meeting Room 1 Meeting Room 20 12 n/a 9 n/a
Meeting Room 2 Meeting Room 24 12 n/a 12 n/a
Meeting Rooms 1 & 2 Meeting Room 44 24 n/a 24 n/a

Theaters 

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
Wyatt Pavillion Theater 206 n/a n/a 221 n/a
Wright Hall Theater 467  n/a n/a 512 n/a

 Lecture Halls

Building/Room Facility Type Lecture/Movable Conf Banquet Classroom Reception
179 Chemistry Lecture Hall 145  n/a n/a 145 n/a
Rock Hall (194 Chemistry) Lecture Hall 415  n/a n/a 415 n/a
176 Everson Lecture Hall 198  n/a n/a 198 n/a
1001 Geidt Lecture Hall 278  n/a n/a 278 n/a
1002 Geidt Lecture Hall 185  n/a n/a 185 n/a
1003 Geidt Lecture Hall 173  n/a n/a 173 n/a
2205 Haring Lecture Hall 291  n/a n/a  291 n/a
100 Hunt Lecture Hall 202  n/a n/a 202 n/a
3 Kleiber Lecture Hall 242  n/a n/a 242 n/a
180 Med Sci Lecture Hall 200  n/a n/a 200 n/a
6 Olson Lecture Hall 124  n/a n/a 124 n/a
206 Olson Lecture Hall 124  n/a n/a 124 n/a
66 Roessler Lecture Hall 186  n/a n/a 186 n/a
123 Science Lecture Hall Lecture Hall 511  n/a n/a 511 n/a
1100 Social Science Lecture Hall 369  n/a n/a 369 n/a
2 Wellman Lecture Hall 204  n/a n/a 204 n/a
6 & 26 Wellman Lecture Hall 121  n/a n/a 121 n/a
106 & 126 Wellman Lecture Hall 132  n/a n/a 132 n/a
234 Wellman Lecture Hall 105  n/a n/a 105 n/a
194 Young Lecture Hall 109  n/a n/a 109 n/a
198 Young Lecture Hall 296  n/a n/a 296 n/a

**Posted room capacities are set by the Fire Marshall and do not necessarily reflect the actual number of seats in rooms.  Conference and Event Services is not responsible for nor can guarantee the actual number of seats available in rooms for scheduled events.  Rooms are AS IS.

Links to Facilities

A list of contact information for campus facilities and their respective managers.

This information applies to campus affiliates only: Registered Student Organizations, Campus Departments, and other Registered Organizations such as Campus Interest Groups, Alumni Associations, and Constituent Groups.

Notes
  • Make sure to look up the availability of each facility using Space Availability before requesting campus space.
  • There are rental fees associated with all campus space. Additional fees may be attached if you are fundraising or charging your guests to attend, or if you are in a facility outside of their normal business hours.

Alumni Center

AGR Room, Founders Board Room, West Conference Room, Allewelt Room, Block CA Conference Room, Moss Patio, Tower Lobby

Alan Alvarez

ARC

ARC Ballrooms A&B, ARC Meeting Rooms 1,2 & 3

Elizabeth Paul

Mitchell Salvador

Rebecca Miller

ARC Pavilion

Rebecca Miller

Cecilia Villalobos

Memorial Union

DeCarli, Smith, Fielder, Garrison, MU Patio

Kerry Raffetto

Rebecca Miller

Mondavi Center

Jackson Hall, Studio Theater, Bartholomew Room, Grand Lobby

Herb Garman

Putah Creek Lodge

Kerry Raffetto

Rebecca Miller

Quad

Please contact Conference and Event Services at ues@ucdavis.edu for information.

Recreation Fields

A Street, Dairy Field, Howard Field, Hutchinson Field, Russell Field

Rebecca Miller

Student Community Center

Meeting Room A, B, C, D, and E, Multipurpose Room

Rebecca Miller

Sutter Square Galleria

Ton Phan

Theater & Dance

Wright Hall Main Theater, Wyatt Pavilion

Megan Kimura

Susie Owens

UC Davis Conference Center

Ballrooms A, B, and C, Conference Room A, Conference Room B

Katelyn Buccinio

Edgar Trujillo

Classroom Space

You can be bumped at any time by the Registrar's Office and there are limitations on dates, times, and number of hours in classrooms.

Rental Rates for Facilities

Rental rate information for campus groups.

The rental rates listed are for the campus community only for official university business and do not apply to non-university sponsored events.  Also, the rates listed reflect facility rental only.  Additional charges may apply for staffing, audio visual, facility attendants, reservations outside building hours, etc.  Rates listed are subject to change at any time without notice.

Facility Rental Rates

Rates for on-campus groups can be found here:
Download PDF

Conference and Event Services Rates

Charge Rate
Event Advising and Coordination (campus client) $105.00/hour
CES Reservation Fee $32.00/room/day
Annual Event Priority Access $210.00 flat fee
Registered Caterer Fee $500.00
Directional Sign Coordination Fee** $105.00/order
Notes
  • * For all events where money is collected or fees are charged (e.g. Ticket sales, registration fees, fundraising), the $32.00/room/day reservation fee applies.
  • **Does not include Sign Shop Fees which will be billed separately and can range from $175-$225/sign order.
  • ***For all events where money is collected or fees are charged (e.g. Ticket sales, registration fees, fundraising), the $20.00/room/day cancellation fee applies.

If you have any questions, please contact our office at ues@ucdavis.edu.

Reserving Set Up/Take Down Time

Use these tables to find the mandatory Facility Manager Time for each campus facility.

When viewing Space Availability use this matrix to help you find a facility that will work for your event.

Notes
  • Facility Manager Time: The time needed by the manager  for setup and cleanup between reservations.
  • Client Access Time: The time the client is allowed in the facility for  their own setup (including catering) and cleanup.
  • Event Time:  The actual time of the event when guests are expected to be in the facility.

Alumni Center

Building/Room Number of hours before and after Client Access Time
AGR Room 1 hour before & 1 hour after
Allewelt, West, Block CA 30 minutes before and 30 minutes after
Founders Board Room 30 minutes before and 30 minutes after
Kitchen 30 minutes before and 30 minutes after
Patio If there is a setup: 1 hour before & 1 hour after
Lobby If there is a setup: 1 hour before & 1 hour after

Activities and Recreation Center (ARC)

Building/Room Number of hours before and after Client Access Time
Ballroom (A&B) 2 hours before & 2 hours after
Ballroom (A) 2 hours before & 2 hours after
Ballroom (B) 2 hours before & 2 hours after
Meeting Room 1 If a custom/special setup is requested: 1 hour before & 1 hour after
Meeting Room 2 If a custom/special setup is requested: 1 hour before & 1 hour after
Meeting Room 3 f a custom/special setup is requested: 1 hour before & 1 hour after
Pavilion Determined by Type of Event

Mondavi Center

Building/Room Number of hours before and after Client Access Time
Bartholomew Room 1 hour before & 1 hour after
Jackson Hall (ask if there will be rehearsal time)
Studio Theater 1 hour before & 1 hour after

Memorial Union & Silo

Building/Room Number of hours before and after Client Access Time
DeCarli 30 minutes before and 30 minutes after
Fielder 30 minutes before and 30 minutes after
Garrison 30 minutes before and 30 minutes after
Smith 30 minutes before and 30 minutes after

Putah Creek Lodge

Building/Room Number of hours before and after Client Access Time
Putah Creek Lodge 2 hours before

Student Community Center (SCC)

Building/Room Number of hours before and after Client Access Time
Multi-Purpose Room 2 hours before
Meeting Room D 1 hour before & 1 hour after (with set up only)
Meeting Room E 30 minutes before and 30 minutes after (with set up only)
Meeting Room A 30 minutes before and 30 minutes after (with set up only)
Meeting Room B 30 minutes before and 30 minutes after (with set up only)
Meeting Room C 30 minutes before and 30 minutes after (with set up only)

Sutter Square Galleria

Building/Room Number of hours before and after Client Access Time
All rooms 1 hour before and 1 hour after

UC Davis Conference Center

Building/Room Number of hours before and after Client Access Time
Full Ballroom 2 hours before & 1 hour after
Partial Ballroom 2 hours before
Meeting Rooms 1 hour before & 1 hour after

Welcome Center

Building/Room Number of hours before and after Client Access Time
Full Facility 1 hour before
Presentation Room 30 minutes before and 30 minutes after
Digital Lounge 30 minutes before and 30 minutes after
Meeting Rooms 1 & 2 30 minutes before and 30 minutes after (with set-up only)

Scheduling Policies, Priorities and Parameters

Details on when space can be reserved on campus. Please note that ANY reservation request outside these priorities/parameters will require you to submit your reservation via fax or email and will incur a coordination fee for processing if approved by the facility manager.

Departments and other Registered Campus Organizations

Departments & Registered Campus Organizations conducting official university business are allowed to reserve up to:

24 months prior to the date of the event, in the following facilities:

  • UC Davis Conference Center (Full Facility only)
    • Note: cancellation of portions of this reservation will result in cancellation fees for all portions cancelled.
  • Alumni Center (Full Facility only)
    • Note: cancellation of portions of this reservation will result in cancellation fees for all portions cancelled.

13 months prior to the date of the event, in the following facilities:

  • Alumni Center
  • ARC Ballroom and Meeting Rooms
  • ARC Pavilion
  • Memorial Union
  • Outdoor Space/Fields
  • Putah Creek Lodge
  • UC Davis Conference Center - Full Ballroom
  • Welcome Center - Full Facility and Presentation Room
  • Gunrock Pub

6 months prior to the date of the event, in the following facilities:

  • • UC Davis Conference Center - Partial Ballroom and Conference Rooms

3 months prior to the date of the event, in the following facilities:

  • Welcome Center - meeting rooms and Digital Lounge.

Manetti Shrem Museum

  • Reservations may be made for the current fiscal year. 
  • For reservations beyond the current fiscal year, please first inquire with the museum’s Events Manager: mjkoch@ucdavis.edu

Campus Recreation and Unions Reservation Policies

Reservations must be submitted a minimum of 14 business days prior to event in the following event facilities:

  • Putah Creek Lodge
  • Gunrock Pub
  • Welcome Center full facility
  • Presentation Room

General Assignment Classroom Space Reservation Policies

Reservations that take place during the academic year:

  • 12 months in advance if the reservation is on the weekend between 7am – 10pm.
  • 6 months in advance if the reservation is during the work week 6pm – 10pm.

Reservations that take place during the summer can be reserved on or after April 1 of that year:

  • Rooms released for summer events (these will be posted as “news” on our website).
    • Reservations can be made in these spaces between 7am – 10pm.
  • Rooms that are used for summer school
    • Reservations can be made in these spaces between 6pm – 10pm.

Bumped Reservations:

  • Clients will not be charged for classroom reservations that are bumped for academic use. Clients will be notified if their reservation has been bumped/cancelled and will need to search for alternate space.

Registered Student Organizations

  1. Organizations that re-register during spring quarter may reserve space for 3 non-recurring events through fall quarter . 
  2. Beginning fall quarter, registered groups may reserve space for 3 non-recurring events per quarter through spring quarter. Events scheduled for the summer may not be scheduled until the group re-registers for the next academic year.)
  3. Weekly meetings (maximum of 4 hours per week) for the following quarter may be reserved the last day of classes of the current quarter. Fall quarter reservations are accepted the first day of fall quarter.

Sutter Square Galleria

Catalog deadline each quarter, otherwise, first come first serve.