Facility Information

Cancellation Information

Please refer to the tables below for cancellation policies from each facility. Please note a reservation fee per facility per day is non-refundable.

NOTES

Cancellations must be sent via the online Reservation Change Request Form. There may be additional fees for coordination of services that you requested through your coordinator. Please contact your coordinator for those fees.
A $33 reservation fee will be charged to the agency account provided at the time the reservation is created instead of charging the fee after the event occurs.

Alumni & Visitor's Center

Room	90 days	60 days	30 days	48 hours
Alpha Gamma Rho Room	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges
West Conference Room Allewelt Conf. Room	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges
Founders Board Room	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges
Lobby or Patio	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges
Lobby and Patio	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges
Entire Facility	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges

International Center

Room	90 days	60 days	30 days	48 hours
MPR, Patio, MPR and Patio	$0	25% of estimated charges	50% of estimated charges	100% of estimated charges

Memorial & Silo Unions

Room	90 days	60 days	30 days	48 hours
Garrison De Carli Smith Fielder	$0	$0	50% of estimated charges	100% of estimated charges

UC Davis Conference Center

Room	90 days	60 days	30 days	48 hours
Full Ballroom A, B & C	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges
Divided Ballroms A&B or B&C	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges
Divided Ballrooms A or B or C	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges
Meeting Rooms	$0	$0	50% of estimated charges	100% of estimated charges

Putah Creek

Room	90 days	60 days	30 days	48 hours
Entire Facility	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges

ARC/University Credit Union Center

Room	90 days	60 days	30 days	48 hours
Ballroom(s)	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges
ARC Meeting Rooms	$0	$0	50% of estimated charges	100% of estimated charges
University Credit Union Center	25% estimated charges	50% of estimated charges	75% of estimated charges	100% of estimated charges

Student Community Center (SCC)

Room	90 days	60 days	30 days	48 hours
Multi Purpose Room	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges
Meeting Rooms	$0	$0	50% of estimated charges	100% of estimated charges

Recreation Fields

Room	90 days	60 days	30 days	24 hours
A St. Dairy Howard Hutchinson Russell	$0	$0	50% of estimated charges	100% of estimated charges

Welcome Center

Room	90 Days	60 days	30 days	48 hours
Full Facility/Presentation Room	$0	50% of estimated charges	75% of estimated charges	100% of estimated charges
Digital Lounge/Meeting Rooms	$0	$0	50% of estimated charges	100% of estimated charges

Classroom Lookup

This form is available on the Office of the University Registrar website. Room Detail

Facility Capacity Information

Refer to the tables below for the max capacity of each reservable facility. This number varies based on the setup chosen.

Alumni & Visitor's Center

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
AGR Hall	Multi Use	200	30	152	100	260
West Conference Room	Meeting Room	n/a	14	n/a	n/a	n/a
Allewelt	Meeting Room	40	14	n/a	n/a	n/a
Founders Board Room	Meeting Room	n/a	26	n/a	n/a	n/a

Activities and Recreation Center (ARC)

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Ballroom (A&B)	Multi Use	390	n/a	240	160	TBD
Ballroom (A)	Multi Use	264	n/a	152	96	TBD
Ballroom (B)	Multi Use	156	n/a	72	56	TBD
Meeting Room 1	Meeting Room	45	34	n/a	25	n/a
Meeting Room 2	Meeting Room	25	20	n/a	16	n/a
Meeting Room 3	Meeting Room	25	20	n/a	15	n/a
University Credit Union Center	Multi Use	CONCERT 3000-8000

Coffee House

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
SW Corner	Multi Use	136		112		CONCERT 50-165

International Center

Building/Room	Facility Type	Lecture/Movable	U Shape	Banquet	Classroom	Reception
Multi-Purpose Rom	Multi-Use	160	28	120	120	140
Patio	Reception	n/a	n/a	96	n/a	60

Manetti Shrem Museum

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Events Plaza (includes lobby)	Multi-Use	n/a	n/a	150	n/a	200
Lobby	Reception	n/a	n/a	n/a	n/a	50
Community Education Room	Multi-Use	125	n/a	100	n/a	125
Courtyard	Multi-Use	n/a	n/a	24	n/a	50
Art Garden	Reception	n/a	n/a	n/a	n/a	50
Museum All Spaces	Multi-Use	n/a	n/a	n/a	n/a	n/a

Mondavi Center

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Jackson Hall	Theater	1801 fixed seating	1801	n/a	n/a
Vanderhoef Studio Theater	Multi Use	240	TBD	200	100	300
Yocha Dehe Grand Lobby	Reception	TBD	TBD	200	n/a	800
Margaret Deterding Grand Tier Lobby	Reception/ Multi Use	60	TBD	40	TBD	100

Memorial Union (MU)

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom
DeCarli	Meeting Room	42	20	32	24
Fielder	Meeting Room	40	14	24	24
Garrison	Meeting Room	64	20	36	42
Smith	Meeting Room	15	10	N/A	N/A

Quad

Building/Room	Facility Type
Quad	Multi Use

Lodges

Starting June 30, 2025, through December 2025, the event calendar at Putah Creek Lodge is blocked out for project planning and construction.

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom
Putah Creek Lodge	Multi Use	130	40	96	84

Student Community Center (SCC)

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Multi-Purpose Room	Multi Use	160	N/A	96	72/84	200
Meeting Room A	Meeting Room	19	14	N/A	15	N/A
Meeting Room B	Meeting Room	19	14	N/A	15	N/A
Meeting Room C	Meeting Room	19	14	N/A	15	N/A
Meeting Room D	Meeting Room	*90	38	N/A	48	N/A
Meeting Room E	Meeting Room	*30	18	N/A	20	N/A

UC Davis Conference Center

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Ballroom A,B&C	Multi Use	420	n/a	224	* 224	* 533
Ballroom A	Multi use	108	n/a	48	48	155
Ballroom B	Multi Use	140	n/a	72	72	202
Ballroom C	Multi Use	108	n/a	48	48	155
Ballroom A & B	Multi Use	228	n/a	144	120	354
Ballroom B & C	Multi Use	260	n/a	160	144	354
Conf. Room A	Meeting Room	49	45	40	32	49
Conf. Room B	Meeting Room	49	45	40	32	49

* Maximum capacities shown - additional equipment may need to be rented. Capacities subject to change without notice. Check scheduling guidelines here for scheduling priorities.

Welcome Center

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Presentation Room	Meeting Room	126	28	64	48	130
Digital Lounge	Meeting Room	32	n/a	40	n/a	TBA
Meeting Room 1	Meeting Room	20	12	n/a	9	n/a
Meeting Room 2	Meeting Room	24	12	n/a	12	n/a
Meeting Rooms 1 & 2	Meeting Room	44	24	n/a	24	n/a

Theaters

Building/Room	Facility Type	Lecture/Movable	Conf	Banquet	Classroom	Reception
Wyatt Pavillion	Theater	206	n/a	n/a	221	n/a
Wright Hall	Theater	467	n/a	n/a	512	n/a

Lecture Halls

Office of the University Registrar: General Assignment Classroom Guide

**Posted room capacities are set by the Fire Marshall and do not necessarily reflect the actual number of seats in rooms. Conference and Event Services is not responsible for nor can guarantee the actual number of seats available in rooms for scheduled events. Rooms are AS IS.

Facility Managers

A list of contact information for campus facilities and their respective managers.

This information applies to campus affiliates only: Registered Student Organizations, Campus Departments, and other Registered Organizations such as Campus Interest Groups, Alumni Associations, and Constituent Groups.

Notes

Make sure to look up the availability of each facility using Space Availability before requesting campus space.
There are rental fees associated with all campus space. Additional fees may be attached if you are fundraising or charging your guests to attend, or if you are in a facility outside of their normal business hours.

Alumni Center

AGR Room, Founders Board Room, West Conference Room, Allewelt Room, Block CA Conference Room, Moss Patio, Tower Lobby

Micaela Brewer

ARC

ARC Ballrooms A&B, ARC Meeting Rooms 1,2 & 3

Elizabeth Paul

Ashley Cable

International Center

Multi-Purpose Room, Patio

Juan Garcia

jaggarcia@ucdavis.edu
754-3050

Memorial Union

DeCarli, Smith, Fielder, Garrison, MU Patio

Kerry Raffetto

Brianna Torres

Mondavi Center

Jackson Hall, Studio Theater, Grand Lobby

Herb Garman & Adrian Galindo

Putah Creek Lodge

Starting June 30, 2025, through December 2025, the event calendar at Putah Creek Lodge is blocked out for project planning and construction.

Conference and Event Services

Quad

Please contact Conference and Event Services at ues@ucdavis.edu for information.

Recreation Fields

A Street, Dairy Field, Howard Field, Hutchinson Field, Russell Field

Heidi Jansen

Kevin Lynch

Student Community Center

Meeting Room A, B, C, D, and E, Multipurpose Room

Kerry Raffetto

Brianna Torres

Theater & Dance

Wright Hall Main Theater, Wyatt Pavilion

Megan Kimura

Susie Owens

UC Davis Conference Center

Ballrooms A, B, and C, Conference Room A, Conference Room B

Cecilia Villalobos

cvillalobos@ucdavis.edu
752-2043, alt. 754-2148
https://oem.ucdavis.edu/venues/ucd-conference-center

Edgar Trujillo

University Credit Union Center

Heidi Jansen

Kevin Lynch

Welcome Center

Lanette Bingaman-Rodriguez

Classroom Space

You can be bumped at any time by the Registrar's Office and there are limitations on dates, times, and number of hours in classrooms.

https://registrar.ucdavis.edu/faculty-staff/classroom

Rental Rates for Facilities

Rental rate information for campus groups.

The rental rates listed are for the campus community only for official university business and do not apply to non-university sponsored events. Also, the rates listed reflect facility rental only. Additional charges may apply for staffing, audio visual, facility attendants, reservations outside building hours, etc. Rates listed are subject to change at any time without notice.

Facility Rental Rates

Rates for on-campus groups can be found here:
Download PDF

Conference and Event Services Rates

Charge	Rate
Event Advising and Coordination (campus client)	$123.00/hour
CES Reservation Fee	$33.00/room/day
Annual Event Priority Access	$235.00 flat fee

Notes

* For all events where money is collected or fees are charged (e.g. Ticket sales, registration fees, fundraising), the $33.00/room/day reservation fee applies.
***For all events where money is collected or fees are charged (e.g. Ticket sales, registration fees, fundraising), the $20.00/room/day cancellation fee applies.

If you have any questions, please contact our office at ues@ucdavis.edu.

Reserving Set Up/Take Down Time

Use these tables to find the mandatory Facility Manager Time for each campus facility.

When viewing Space Availability use this matrix to help you find a facility that will work for your event.

Notes

Facility Manager/Res Time: The time needed by the manager for setup and cleanup between reservations.
Client Access Time: The time the client is allowed in the facility for their own setup (including catering) and cleanup.
Event Time: The actual time of the event when guests are expected to be in the facility.

Alumni Center

Building/Room	Number of hours before and after Client Access Time
AGR Room	1 hour before & 1 hour after
Allewelt, West, Block CA	30 minutes before and 30 minutes after
Founders Board Room	30 minutes before and 30 minutes after
Kitchen	30 minutes before and 30 minutes after
Patio	If there is a setup: 1 hour before & 1 hour after
Lobby	If there is a setup: 1 hour before & 1 hour after

Activities and Recreation Center (ARC)

Building/Room	Number of hours before and after Client Access Time
Ballroom (A&B)	2 hours before & 2 hours after
Ballroom (A)	2 hours before & 2 hours after
Ballroom (B)	2 hours before & 2 hours after
Meeting Room 1	If a custom/special setup is requested: 1 hour before & 1 hour after
Meeting Room 2	If a custom/special setup is requested: 1 hour before & 1 hour after
Meeting Room 3	f a custom/special setup is requested: 1 hour before & 1 hour after
University Credit Union Center	Determined by Type of Event

International Center

Building/Room	Number of hours before and after Client Access Time
Multipurpose Room	3 hours before & 3 hour after
Patio	3 hours before & 3 hour after

Mondavi Center

Building/Room	Number of hours before and after Client Access Time
Jackson Hall	(ask if there will be rehearsal time)
Studio Theater	1 hour before & 1 hour after

Memorial Union & Silo

Building/Room	Number of hours before and after Client Access Time
DeCarli	30 minutes before and 30 minutes after
Fielder	30 minutes before and 30 minutes after
Garrison	30 minutes before and 30 minutes after
Smith	30 minutes before and 30 minutes after

Putah Creek Lodge

Starting November 15, 2024, through December 2025, the event calendar at Putah Creek Lodge is blacked out for project planning and construction.

Building/Room	Number of hours before and after Client Access Time
Putah Creek Lodge	2 hours before

Student Community Center (SCC)

Building/Room	Number of hours before and after Client Access Time
Multi-Purpose Room	2 hours before
Meeting Room D	1 hour before & 1 hour after (with set up only)
Meeting Room E	30 minutes before and 30 minutes after (with set up only)
Meeting Room A	30 minutes before and 30 minutes after (with set up only)
Meeting Room B	30 minutes before and 30 minutes after (with set up only)
Meeting Room C	30 minutes before and 30 minutes after (with set up only)

UC Davis Conference Center

Building/Room	Number of hours before and after Client Access Time
Full Ballroom	2 hours before & 1 hour after
Partial Ballroom	2 hours before
Meeting Rooms	1 hour before & 1 hour after

Welcome Center

Building/Room	Number of hours before and after Client Access Time
Full Facility	1 hour before
Presentation Room	30 minutes before and 30 minutes after
Digital Lounge	30 minutes before and 30 minutes after
Meeting Rooms 1 & 2	30 minutes before and 30 minutes after (with set-up only)

Reserving Space for Symbolic Structures

A symbolic structure may be placed at the designated location by any registered student organization (RS0), campus interest group, or full-time student, staff, or faculty member with an account that allows them to make reservations in the Campus Event Management System (CEMS).

All reservations to place a symbolic structure must be made through Conference and Event Services (CES).

Students reserving the space on behalf of an RSO are encouraged to meet with the Center for Student Involvement (CSI) staff to finalize proposed structure details, before submitting a registration request to CES.
Faculty and staff, with permission from their department head, must work directly with CES to finalize their reservations.

Only requests that meet the following requirements will be approved.

Designated Location:

Structures must be placed on the decomposed granite at the northeast corner of the Quad, as indicated in this photo.

Size:

Structure sizes are limited to a maximum size of 6 feet tall and 6 feet wide.

Duration:

Structures may remain for one business day only. The requestor must remove the structure by 6 p.m. Failure to remove the structure may result in a removal fee charged to the requestor or their sponsor for the cost of removal.

Frequency:

Each requestor is limited to one reservation approval to place a structure within each quarter.

Scheduling Policies, Priorities and Parameters

Details on when space can be reserved on campus. Please note that ANY reservation request outside these priorities/parameters will require you to submit your reservation via fax or email and will incur a coordination fee for processing if approved by the facility manager.

Departments and other Registered Campus Organizations

Departments & Registered Campus Organizations conducting official university business are allowed to reserve up to:

24 months prior to the date of the event, minimum two weeks in advance, in the following facilities:

UC Davis Conference Center (Full Facility only)
- Note: cancellation of portions of this reservation will result in cancellation fees for all portions cancelled.
Alumni Center (Full Facility only)
- Note: cancellation of portions of this reservation will result in cancellation fees for all portions cancelled.

13 months prior to the date of the event, minimum two weeks in advance, in the following facilities:

Alumni Center
ARC Ballroom and Meeting Rooms
University Credit Union Center
Memorial Union
Outdoor Space/Fields
Putah Creek Lodge (reservations must end by 8pm)
Student Community Center - Multi-Purpose Room and Meeting Rooms
UC Davis Conference Center - Full Ballroom
Welcome Center - Full Facility and Presentation Room

6 months prior to the date of the event, minimum two weeks in advance, in the following facilities:

• UC Davis Conference Center - Partial Ballroom and Conference Rooms

3 months prior to the date of the event, minimum two weeks in advance, in the following facilities:

Welcome Center - meeting rooms and Digital Lounge, minimum two weeks in advance.

Manetti Shrem Museum

Reservations may be made for the current fiscal year, minimum two weeks in advance.
For reservations beyond the current fiscal year, please first inquire with the museum’s Events Manager: mjkoch@ucdavis.edu

Operations & Events Management Reservation Policies

Reservations must be submitted a minimum of 14 business days prior to event in the following event facilities:

Putah Creek Lodge (reservations must end by 8pm)
Welcome Center full facility
Presentation Room

General Assignment Classroom Space Reservation Policies

Reservations that take place during the academic year:

12 months in advance if the reservation is on the weekend between 7am – 10pm.
6 months in advance if the reservation is during the work week 6pm – 10pm.

Reservations that take place during the summer can be reserved on or after April 1 of that year:

Rooms released for summer events (these will be posted as “news” on our website).
- Reservations can be made in these spaces between 7am – 10pm.
Rooms that are used for summer school
- Reservations can be made in these spaces between 6pm – 10pm.

Bumped Reservations:

Clients will not be charged for classroom reservations that are bumped for academic use. Clients will be notified if their reservation has been bumped/cancelled and will need to search for alternate space.

Registered Student Organizations

Organizations that re-register during spring quarter may reserve space for 3 non-recurring events through fall quarter .
Beginning fall quarter, registered groups may reserve space for 3 non-recurring events per quarter through spring quarter. Events scheduled for the summer may not be scheduled until the group re-registers for the next academic year.)
Weekly meetings (maximum of 4 hours per week) for the following quarter may be reserved the last day of classes of the current quarter. Fall quarter reservations are accepted the first day of fall quarter.