Reserving Set Up/Take Down Time

Use these tables to find the mandatory Facility Manager Time for each campus facility.

When viewing Space Availability use this matrix to help you find a facility that will work for your event.

NOTES
  • Facility Manager Time: The time needed by the manager  for setup and cleanup between reservations.
  • Client Access Time: The time the client is allowed in the facility for  their own setup (including catering) and cleanup.
  • Event Time:  The actual time of the event when guests are expected to be in the facility.

Alumni Center

Building/Room Number of hours before and after Client Access Time
AGR Room 1 hour before & 1 hour after
Allewelt, West, Block CA n/a
Founders Board Room n/a
Kitchen n/a
Patio If there is a setup: 1 hour before & 1 hour after
Lobby If there is a setup: 1 hour before & 1 hour after

Activities and Recreation Center (ARC)

Building/Room Number of hours before and after Client Access Time
Ballroom (A&B) 2 hours before & 2 hours after
Ballroom (A) 2 hours before & 2 hours after
Ballroom (B) 2 hours before & 2 hours after
Meeting Room 1 If a custom/special setup is requested: 1 hour before & 1 hour after
Meeting Room 2 If a custom/special setup is requested: 1 hour before & 1 hour after
Meeting Room 3 f a custom/special setup is requested: 1 hour before & 1 hour after
Pavilion Determined by Type of Event

Mondavi Center

Building/Room Number of hours before and after Client Access Time
Bartholomew Room 1 hour before & 1 hour after
Jackson Hall (ask if there will be rehearsal time)
Studio Theater 1 hour before & 1 hour after

Memorial Union & Silo

Building/Room Number of hours before and after Client Access Time
DeCarli 30 minutes before and 30 minutes after
Fielder 30 minutes before and 30 minutes after
Garrison 30 minutes before and 30 minutes after
Smith 30 minutes before and 30 minutes after
Gunrock Pub 2 hours before **
Gunrock Pub Patio **

Putah Creek Lodge

Building/Room Number of hours before and after Client Access Time
Putah Creek Lodge 2 hours before

Student Community Center (SCC)

Building/Room Number of hours before and after Client Access Time
Multi-Purpose Room 2 hours before
Meeting Room D 1 hour before & 1 hour after (with set up only)
Meeting Room E 1/2 hour before & 1/2 hour after (with set up only)
Meeting Room A 1/2 hour before & 1/2 hour after (with set up only)
Meeting Room B 1/2 hour before & 1/2 hour after (with set up only)
Meeting Room C 1/2 hour before & 1/2 hour after (with set up only)

Sutter Square Galleria

Building/Room Number of hours before and after Client Access Time
All rooms 1 hour before and 1 hour after

UC Davis Conference Center

Building/Room Number of hours before and after Client Access Time
Full Ballroom 2 hours before & 1 hour after
Partial Ballroom 2 hours before
Meeting Rooms  1 hour before & 1 hour after

Welcome Center

Building/Room Number of hours before and after Client Access Time
Full Facility 1 hour before
Presentation Room 1/2 hour before
Digital Lounge 1/2 hour before
Meeting Rooms 1 & 2 1/2 hour (with set-up only)