Cancellation Information

Please refer to the tables below for cancellation policies from each facility. Please note a reservation fee per facility per day is non-refundable.

NOTES
  •  Cancellations must be sent via the online Reservation Change Request Form. There may be additional fees for coordination of services that you requested through your coordinator. Please contact your coordinator for those fees.
  • A $40 reservation fee will be charged to the agency account provided at the time the reservation is created instead of charging the fee after the event occurs. 

Alumni & Visitor's Center

Room 90 days 60 days 30 days 48 hours
Alpha Gamma Rho Room $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
West Conference Room
Allewelt Conf. Room
$0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Founders Board Room $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Lobby or Patio $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Lobby and Patio $0 25% of estimated charges 50% of estimated charges 100% of estimated charges
Entire Facility $0 25% of estimated charges 50% of estimated charges 100% of estimated charges

Memorial & Silo Unions

Room 90 days 60 days 30 days 48 hours
Garrison
De Carli
Smith
Fielder
5 Lower Freeborn
$0 $0 50% of estimated charges 100% of estimated charges

UC Davis Conference Center

Room 90 days 60 days 30 days 48 hours
Full Ballroom A, B & C $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Divided Ballroms A&B or B&C $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Divided Ballrooms A or B or C $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Meeting Rooms $0 $0 50% of estimated charges 100% of estimated charges

Putah Creek

Room 90 days 60 days 30 days 48 hours
Entire Facility $0 50% of estimated charges 75% of estimated charges 100% of estimated charges

ARC/Pavilion

Room 90 days 60 days 30 days 48 hours
Ballroom(s) $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
ARC Meeting Rooms $0 $0 50% of estimated charges 100% of estimated charges
Pavilion 25% estimated charges 50% of estimated charges 75% of estimated charges 100% of estimated charges

Student Community Center (SCC)

Room 90 days 60 days 30 days 48 hours
Multi Purpose Room $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Meeting  Rooms $0 $0 50% of estimated charges 100% of estimated charges

Recreation Fields

Room 90 days 60 days 30 days 24 hours
A St.
Dairy
Howard
Hutchinson
Russell
$0 $0 50% of estimated charges 100% of estimated charges

Welcome Center

Room 90 Days 60 days 30 days 48 hours
Full Facility/Presentation Room $0 50% of estimated charges 75% of estimated charges 100% of estimated charges
Digital Lounge/Meeting Rooms $0 $0 50% of estimated charges 100% of estimated charges

Sutter Square Galleria

Cancellation Policy: 72 hours advance notice or full rental fee will be charged (100% of estimated charges).